Privacy Policy

What we collect

If you contact us through our site, we collect your name, your email address, your phone number (if you give it) and your message. If you take the quiz on our site, your answers (the kind of business, where the time goes, what you would want back first, the size of the crew, and about how many hours a week that work eats) are shown to you on the page.

When you book a Mission Brief via Cal.com, we receive your name, your email address, your phone number (if you give it), your answers to the booking questions (the name of your business, your business website if you have one, the type of business you run, what eats the most time, the tools you use now, and anything you want to solve on the call), any notes you add, the email addresses of any guests you add, your reason if you reschedule, and the appointment you book. If you book from a report we sent you, the booking also carries the web address of that report, which has the name of your business and your town in it.

If you join through an invite on our beta page, we collect your name, your business name, your email address, your cell number, your website or main online listing (if you give it), and your answers to its five questions.

We do not collect payment information directly — payments are processed by Stripe and governed by their privacy policy.

Call recording and transcription

At your booked time, we call you on Zoom to hold your intake. Your Mission Brief is built from what you tell us in it, so we ask to record and transcribe that conversation.

We ask before we record, and if you say no, we don’t record — we take written notes instead and build your brief from those. You can ask us to delete your recording and transcript at any time after the call — see Your rights.

The intake is the only call we may record. We do not record the 60-minute debrief, and we never record you outside a scheduled call.

How long we keep it

• Call audio — deleted 90 days after the call, or sooner on request
• Call transcripts — kept 24 months, then deleted, or sooner on request
• Your Mission Brief and booking records — kept 24 months as a business record, so we can honor the refund guarantee and respond to any payment dispute
• Contact messages, and any report requests sent to us before October 9, 2026 — kept until you unsubscribe or ask us to delete them

Recordings and transcripts are used only to build your Mission Brief, and deleted on request — see Your rights.

How we use it

We use your information to:

• Answer the messages you send us, and finish any report request you made earlier
• Confirm and manage your Mission Brief booking
• Call you at your booked time to hold your intake, and build your Mission Brief from it
• Occasionally send relevant updates about cavAIlry services (you can unsubscribe at any time)

We do not use your information for advertising. We do not sell your data to third parties.

Who we share it with

We use a small number of service providers, each of which receives only what it needs:

• Vercel (vercel.com) — hosts this site and processes its server logs, including your IP address, for basic operation and diagnostics. Those logs can include the email address on a booking or request, and which step failed, so we can fix problems.
• Google (Gmail) — our business inbox. Each contact message and each booking is emailed to us there, so we can act on it.
• Loops (loops.so) — email delivery. Receives your name, email, and the business details you gave us, to keep a record of your request and send the emails you asked for.
• Cal.com — scheduling. Receives your booking information to schedule your calls.
• Zoom (zoom.us) — hosts the intake call with us. If you agree to recording, the recording and transcript may be stored there.
• Stripe — payment processing. Receives your payment details directly; we never see your card number.
• Upstash (upstash.com) — receives a short-lived key derived from your IP address, to limit abuse of our forms, and counts visits when a Situation Report or Mission Brief link is opened.
• Sentry (sentry.io) — receives technical error reports when something breaks on our site, so we can fix it.
• Anthropic — we use their AI, Claude, to help draft your Situation Report and Mission Brief. A person on our team reviews everything before it reaches you.

Each acts on our instructions and may not use your information for its own purposes. No other sharing occurs. We do not sell your data.

Your rights

You can unsubscribe from emails at any time using the link at the bottom of any email we send. To request a copy of your data, or deletion of it — including your call recording and transcript — email us at cavailry10@gmail.com and we will act on it within 30 days. Say “delete my recording” and we will delete the audio and transcript, and ask any service that handled them to do the same.

If you ask us to delete your recording and transcript before your Mission Brief is written, we will build the Brief from our written notes instead — or, if you would rather we stop, refund you in full.

Cookies

This site does not use tracking cookies or third-party analytics. Cal.com and Stripe may set cookies within their embedded widgets governed by their own policies.

Contact

Questions about this policy: cavailry10@gmail.com